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Spring 2020 Employee Information

Information for MIAD Employees
Please note that the situation for MIAD like many other colleges, companies and organizations is fluid. Senior Staff will continue to reassess and provide updates before the next pay period.

Can I work remotely?
All MIAD staff, with the exception of essential personnel, who are determined by supervisors, are working remotely in close communication with their supervisors and teams.

What if I can’t perform my work remotely, either as an hourly or salaried employee, because of the nature of my work or my childcare responsibilities?

Hourly Employees
We understand that many hourly employees may not have the ability to conduct their work remotely, or only be able to conduct their work in a limited capacity. In our commitment to you as valued members of the MIAD community, MIAD will continue to pay for regularly scheduled hours for time worked from March 16 – March 31, 2020, which is paid on April 15, 2020.  Employees should continue to track their time using the form below. Your supervisor will approve your hours.

Hourly workers scheduled to work remotely through March 31, 2020, who do not have sufficient work to fill their scheduled hours for the week, are not required to use vacation, personal, sick, floating holiday, or flex time to make up those hours at this time. Please report your actual time worked accurately. The HR Department will still pay you for your full scheduled hours.  

MIAD needs to accurately track time worked/not worked in the event that the Federal government provides funding to assist businesses with supporting their employees during the COVID-19 outbreak. Please be honest in reporting any reduced time worked so that MIAD has the necessary documentation to obtain financial assistance if it becomes available. 

Hourly staff should use the form below to track their time.
Payroll will continue to be processed in the same manner and within the same schedule.  Please get your timesheets to your supervisor in a timely manner. Supervisors who are not able to access Punch-It should submit the signed/approved timesheets as scheduled to brendabaas@miad.edu and copy dustinhoot@miad.edu

Salaried Employees
All salaried employees will be compensated as normally scheduled for the pay period March 16 – March 31, 2020, which is paid on March 27, 2020. We continue to be open for business and serving our students virtually and onsite as feasible in compliance with city, state and federal guidelines. 

We understand that some employees may not have the ability to conduct their work remotely, or only be able to conduct their work in a limited capacity. In our commitment to you as a valued member of the MIAD community, MIAD will continue to pay your full salary through March 31, 2020. You are not required to use vacation, personal, sick, floating holiday, or flex time to make up those hours at this time. 

For time off during this period, if you are sick and unable to work, please record your time appropriately. If you have previously scheduled time off (e.g., vacation or flex) and intend to use that time, please record as such.  

At this time, all salaried employees are required to track their time in half-day increments to account for their time worked/not worked from March 16, 2020 to March 31, 2020. MIAD needs to accurately track this information in the event that the Federal government provides funding to assist businesses with supporting their employees during the COVID-19 outbreak. Please be honest in reporting any reduced time worked so that MIAD has the necessary documentation to obtain financial assistance if it becomes available. 

Salaried staff should use this form to track their time:

I’m a model. Will I be paid?
We recognize that our models make semester-long commitments to the college. For that reason, MIAD will be paying them for the remainder of the semester for the hours they were scheduled to work.  Missy Ziebart will reach out and inform models of our commitment.

Is mail being delivered?
Currently, mail is being delivered and opened by essential staff twice a week. Please check with your supervisor regarding questions about mail.

Student Employment
MIAD student employment will continue, but students may be asked to work in different departments and positions than they were hired for. Departments should assess if on-campus work is still feasible. A limited number of students have the ability to work remotely (IT and Learning Center). We also have some on-campus positions still functioning. We are exploring additional opportunities to open up other student employment online where possible. We are also working with our RA’s so that they can continue to check-in on their resident students remotely and keep them engaged.

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